You don’t have to worry much about missing emails from your Outlook inbox as usually, it is some kind of glitch which you can fix without any hard effort.
Although it affects your work and mind as it can be personal information given to your customer or business. To root out this error, we will go through each step one by one and make sure that we find the disappearing email in the Outlook 2016/2019 or earlier versions.
Why have emails disappeared from Outlook inbox suddenly?
“Why are Emails disappearing from Outlook?” If this question is in your search and mind then let me tell you that there are many reasons which can affect your email number. Below we have highlighted some of the points for disappearing email in Outlook.
Account configuration issue
Your Outlook account is configured with a POP or IMAP setting for incoming emails. So maybe you did some mistake during setup.
Delete email accidentally
Accidentally deleting an email is a common problem that can happen to anyone. Also, in IMAP it does this on both the email accounts i.e. if you delete the mail from the configured account then it is automatically deleted from Outlook as well.
Wrong Filter
Even if you have set any wrong filter in Outlook, you may face the problem of disappearing email in Outlook after a few days.
Unauthenticated Use
If your MS Outlook is used by another member then it can be deleted by anyone. To protect the account, you can set a password in it.
Manually fix Outlook messages disappearing issue
After knowing the above reasons, you can recover your lost email by knowing its various solutions.
Solution 1: Open Deleted Items folder
As we talked about above, if you delete an email by mistake, it doesn’t get erased completely. So go to your Deleted Items folder and check the email. If it exists, click on it and move to another folder.
Solution 2: Change/Remove Filter
The wrong filter also affects your email storage and can be the reason for missing an email. Follow the steps below to check or remove email filters.
- Open Outlook and click on the View tab from the menu bar.
- Click on View Setting >> Account View Setting option window will be opened.
- Click on the Filter option >> More choices tab
- Check if any check box is enabled or directly click on Clear All then press OK.
Solution 3: Search Emails using Advance Find
This advance finds option helps you locate the email by its Meta properties and other references like unread, attachment, flagged, etc.
- Run MS Outlook and click on Inbox
- At the top, click on the Search tab and then click on search tools
- Select the Advance Find option
- Now select the suitable category and fill in the detail related to the email and click on the Find button.
Solution 4: Import Old history into the new Outlook profile
In this method, we will export the old email and import it into the new Outlook profile so that we can recover the missing email in Outlook 2016/2019 & earlier versions.
Export Old mail data
- Open Outlook >> File >> Open & Export.
- Press Export/Import option >> Open & Export
- In the import and export wizard, select Export to a file from the list then Next.
- Select Outlook data file (.pst) from the list then Next.
- Select the email account that you want to export and check the Include subfolder, Next.
- Browse the destination to save the PST file and enable Replace duplicate with items exported then finish.
This is the most reasonable method to reset disappearing emails in Outlook.
Create a new Outlook profile
- Open the control panel, Locate the “Mail” icon, and click on it.
- A dialogue box will be opened, click on the “Show Profiles”.
- Click on Add button to create a new profile >> Add name and press OK.
- Follow the instruction to provide additional details to create a new Outlook profile.
Import Old data
This is the last step to fix the email disappearing issue in Outlook and you will use Outlook normally.
- Launch Outlook >> File tab >> Open & Export
- Import/Export option >> select Import from another program or file then press on Next button.
- From the list, select Outlook Data file (.pst) and Next.
- Browse the Outlook data file and click on the finish button
- The process of importing email in Outlook will be started so wait for the confirmation window. Once it is finished, check your Outlook new profile.
If none of the procedures resolve the email disappearing issue for Outlook then your mailbox is corrupted that does not store data correctly.
How to recover deleted emails without any hassle?
To fix your Outlook mailbox, we highly recommended you opt MailsDaddy Outlook PST repair tool. This is the fast and easy way to recover all the affected emails and folders securely.
You can use the software on multiple Outlook data files and convert corrupted PST into healthy PST, EML, MSG, HTML, etc. It migrates the mailbox with complete folder order as well as you can install it in all Windows OS. The software also recovers deleted folders in Outlook 2019, 2016 & earlier versions.
Final Word
After reading this you will understand why are emails disappearing from Outlook and how to solve them. If you are unable to follow the manual method or want professional help then try MailsDaddy Outlook PST Repair Tool. It recovers emails in proper order including Deleted Items folder.
Read more:
How to convert Thunderbird email to Outlook?
How to convert MBOX to Outlook PST manually?