We all know that Gmail is a free, secure, and private email service developed by Google. Sometimes due to security purposes of the email, users need to save Gmail emails in PDF format as PDF file comes with the password security feature. This advanced feature forces users to save Gmail emails as PDF. In this article, I will share the free and safe process to save Gmail emails in PDF format, So, read the complete article and save Gmail emails as PDF format.
Ways to Save Gmail Emails in PDF Format:
Using two different methods users can move Gmail emails in PDF (Portable Document Format). Let’s know both methods one by one.
Save Emails to PDF Format using the Gmail Option:
Using the print option users can save particle email in PDF. For this:
- First Login your Gmail account and double-click on that email which you want to print.
- Now click on the Print All tab to save the complete email.
- Select the Save As PDF option and click on the Save button.
- After that provide the location where you want to save this PSF file and click on Save.
Note: This option enables you to save the particle email in PDF format. If you want to save complete or multiple emails, this process can be very lengthy for you.
Save Complete Gmail emails in PDF Format.
For this you have to export Gmail emails in MBOX format and import MBOX file in the Thunderbird email client. After that following other steps, you can save Gmail emails in PDF.
A: Export Gmail emails in MBOX format using Google Takeout
Google provides a free method (Google Takeout) to easily backup Gmail email databases in MBOX format. Follow this link https://takeout.google.com/ to directly open Google Takeout.
1: Click on Deselect All >> Select the Mail option and press the Next button.
2: Choose Send download link via email in the Transfer to option.
3: Select Export Once >> Choose File type “.zip” >> Press the Create Export button.
The Gmail backup process using Google Takeout totally depends on mail size. After the process, you will get an email. Just click on the Download link. You will get all data in a zip file. Here right-click on the file and then tap on extract files.
B: Import MBOX File in Thunderbird:
After the backup process all Gmail email databases in MBOX format you need to add all emails in the Thunderbird email client. For this
1: Open Thunderbird email client >> Click on the grid icon and select Add-ons and Themes.
2: Search for ImportExportTools NG in the Add-ons Manager window.
3: After searching, click Add to Thunderbird next to ImportExportTools NG.
4: Now install this addon and restart your Thunderbird.
5: Right-click to that mailbox item (Inbox, Outbox sent item, draft, etc) >> Go to ImportExportTools NG and click on Import MBOX file.
6: Select Import one or more MBOX files directly option and click OK.
7: Now go to the location where your Gmail MBOX file is stored >> Select that MBOX file and click Open.
8: After this all your MBOX file data will be moved to Thunderbird.
C: Save Gmail Emails (in MBOX File) to PDF
After importing the Gmail MBOX file in Thunderbird, follow the given step to save Gmail emails in PSF format.
1: Right-Click on the particular mailbox item (Inbox, Outbox sent item, draft, etc).
2: Choose ImportExportTools NG >> select Export All Messages In Folder >> click on PDF Format.
3: Provide the Storage location where you want to save the exported PST files and click on the OK button.
Wrap It Up: So, this is the process by using that users can save Gmail emails in PDF format. We also got more crucial information from this article which we use in other procedures such as: how to backup Gmail emails in MBOX format using Google Takeout, how to import MBOX files into Thunderbird, and how to save Thunderbird emails to PDF format. I hope this article can be much helpful for you. If you need any help, you can mail us.
Also Read: Moving from Gmail to Google Workspace (G Suite) Account