I don’t need to introduce anyone about Gmail because Gmail has established its unique identity in the email messaging field. Gmail is cloud based email client that enables users to send and receive emails from one to another. The user interface of Gmail is so easy that anyone can easily access it. Gmail provides different features to make platform very engaging one of them is the filter option. Filters are an excellent way to automate your email workflow and save time.
Users can apply filter in Gmail to auto move emails in specific folder. If you want to know how to apply filter and move all email in a specific folder in Gmail on emails this article for you. Read the complete article and grab it.
What is a Gmail Filter?
A Gmail filter is an automation tool that allows users to manage their incoming emails based on specific criteria. By setting up filters, you can automatically perform actions on emails as they arrive in your inbox, which helps in organizing and decluttering your email experience.
Key Features of Gmail Filters
- Automatic Organization: Filters can automatically sort emails into designated folders or labels, making it easier to find important messages later.
- Actions on Emails: You can configure filters to perform various actions such as archiving, deleting, marking as spam, or forwarding emails to another address..
- Custom Criteria: Filters work by defining search criteria, such as sender, subject line, keywords, or other attributes, allowing for tailored email management
How to Filter Emails Automatically in Gmail: Step-by-Step Guide
Creating filters in Gmail is a straightforward process that helps you manage your inbox efficiently. Here’s how to filter all emails based on specific criteria:
1: Open Gmail: Start by logging into your Gmail account.
2: Access the Search Bar: At the top of your Gmail interface, locate the search bar. Click on the small downward-facing arrow on the right side of the search bar to open the advanced search options.
3: Set Your Filter Criteria: In the pop-up window, you can specify various criteria for your filter:
- From: Enter the sender’s email address to filter emails from a specific person.
- Subject: Type keywords that should be in the subject line.
- Has the words: Include specific words that should appear in the email body.
- Doesn’t have: Specify words that should not be in the email.
- You can also filter by size, date, and other parameters.
4: Create the Filter: After setting your criteria, click on the “Create filter” button at the bottom of the search window.
5: Choose Actions for the Filter: You will be prompted to select what actions you want Gmail to take on emails that match your filter criteria. Options include:
- Select Skip the Inbox (Archive it) to skip all emails from inbox
- Choose Apply the label to move all emails in this label. If you are not created the label, you can create a new label by clicking on new label.
- Now select Apply filter to … matching conversations.
(Note: You can allow apply other filter options at per you need.)
6: Finalize the Filter: Once you’ve selected the desired actions, click on the “Create filter” button to save your filter.
7: Manage Your Filters: If you need to edit or delete filters later, go to Settings (the gear icon) > See all settings > Filters and Blocked Addresses. Here, you can view, edit, or remove existing filters.
Closing words: So, this is the process by using that users can apply filter in Gmail to auto move emails in the specific folder. Gmail offers different criteria and filter options to manage emails perfectly and save time. Grab the Gmail filter feature and save your time.